General Procedures


  • Landscaping
    • Landscaping Guidelines
      As a reminder and guide to landscape architects, designers, owners and builders working in Wynstone, the following have been established as guidelines for the design of landscaping in Wynstone.
      • To preserve the aesthetic appearance of the Development, the landscaping design submitted should be compatible with the Wynstone concept of a subdued, natural woodland landscape with traditional flavor. Custom landscapes should be designed to achieve a mature, established effect, rather than a beginning "packaged" landscape.

      • The Architectural Review Guidelines request that landscape plans be submitted for review and approval by the Architectural Review Committee with the site and architectural plans. No landscaping, grading, excavation, or filling of any nature whatsoever shall be implemented and installed by any Owner or Village Home Association, unless and until the plans therefore have been submitted to and approved in writing by the Architectural Review Committee.

      • If the submittal of a complete landscaping plan with the preliminary architectural plans is a problem, we suggest the landscape designer prepare a schematic - preliminary plan - outlining tree and shrub masses, the use of coniferous or deciduous plants, any hardscape or grade changes, etc. - for submittal with the architectural plans. This helps focus the intent of the owner, developer and landscape designer on the goals, problems, budget of the landscape design, and should help deal with contours or site characteristics that would need attention in the development stage. But, in any event, the final landscaping plan should be submitted for review no later than with submittal of architectural plans for final review.

      • The final landscape plan should include a typical plant list and should show the name, size, spacing and quantity of plants at the time of planting. It should be drawn to scale and spaced to scale, appropriately sized and showing the entire site.

      • On the plant list provide complete plant nomenclature - botanical and common - for positive identification of plant material proposed. On the plan, use only the common name. Quote plant sizes in standard nursery "range-of-size" description. Give the quantities of plants of each type proposed to be used in each planting group. The plant list is intended as a record of the materials to be used, not as a key. The plan, of course, should tell the whole story. 

      • If the grades are proposed to be changed by the landscaping, or berms or walls or such are to be used, then contours and elevations should be clearly shown, as well as provision for drainage. Show all pertinent site and architectural information, including an accurate outline of the building with doors, windows, stoops, decks and other features, accurately located and drawn. Specify particulars of outdoor surface materials for walk, patios, driveways, courtyards, stone or tie retaining walls, etc. 

      • If items like spas are to be installed, or fences, gates, retaining or head walls, bridges, or such, they should be identified on the plans; provide architectural and detail drawings of them where appropriate and articulate the materials to be used.

      • A design should provide the use of fairly mature trees and plants. For example, major shade trees as measured at 4' above ground should be 3-3 1/2" or larger. The use of 4"-5" trees is encouraged for shade trees standing alone, without other trees or in beds where shrubbery is used to compliment the tree. Smaller trees can be used when grouped with the key trees of the recommended sizes to create close planted copses or groves, or similar natural effects. Most of these smaller trees would be, naturally, of the same species as the key plants of the group. Appropriately sized natural shrubs may be included in these effects as well.

      • Smaller trees should be guaranteed by the landscaping contractor for one full year; the large trees (4"-5" and up) for two years.

      • Smaller plants - shrubs, for example, used in foundation planting, should be harmoniously and appropriately sized and should represent the "established landscape" effect desired. Minimally sized "starter" plants in the 15" - 18" category should be avoided. In most cases, 18" should be specified as the minimum height of any shrub-deciduous or evergreen.

      • Restraint should be exercised in the use of fieldstone boulders in retaining walls. They should be used as structural retainers in areas requiring retention rather than merely as ornamental effects. Stones, if used, should be chosen for proper size and color, the sizes appropriate to the slopes they retain and the color appropriate to the environment. However designers should be cautious in the selection of stone. The overuse of such walls creates stilted, repetitive elements that become recognized as such in a relatively limited community. Fieldstone boulder walls can become noticeably repetitive within a community.

      • Deciduous and coniferous trees, when used or grouped in any number, and/or in groups or clusters of different species, should be combined in naturalistic groupings and should be varied in size to resemble the natural occurrence of combinations and the natural succession of growth, as found in nature, except, of course, for deliberately inspired architectural concepts, such as hedges, screens, etc.

      • Be generous in the use of trees and shrubs being used to screen garage doors and the driveway pad. Wynstone requires this feature to be effective on every site at the time of planting. The majority of garage-screening trees should be evergreens, staggered in placement and varied in sizing, with a minimum of 5'-0" in height. They should be planted close enough together so that they are touching, or nearly touching, to provide an effective screening. Some deciduous shrubbery may be included in these screening beds.

      • Seed or sod may be used to establish lawns. The lawn areas should be identified on the plan, and in the front yard the lawn should be installed up to and abutting the paved road. Special care should be taken and the landscaping contractor should be directed by the designer and by a prominent note in the plans to see that topsoil and/or sod in the areas of the road shoulders are not graded higher than the approved grades, nor should they be graded so that they raise the grade of the invert of the drainage ditch in the front yard 20' drainage and utility easements. The established flow lines of these drainage ditches may not be impeded or interfered with, and owners should see to the maintenance of the inverts of the drainage swales in the easements.

      • Lawns should be "established" by the landscaping contractor, i.e., guaranteed to fruition through two cuttings, either by the contractor or the owner, preferably the former.

      • Existing contours and proposed contours must be shown on the plan. Existing plant material on the site should be identified on the plan as to species and size. Existing material intended to remain or to be removed or to be transplanted should be identified as such, and the plans should show the temporary fencing necessary to protect these areas. Where mature trees are intended to be saved, the fencing should be shown as under the drip-line of these larger trees, to protect them from the construction traffic, equipment and material storage of the building trades. Where existing trees - especially oaks, with sensitive surface-root systems - are located close to the typical building "envelopes", we may, and usually will, require root-pruning, feeding and fencing prior to clearing, scraping or excavating on this site.

      • Landscape and hardscape construction should be kept out of the 20' drainage easement in the front yard. It should be recognized that material planted in side or rear yard drainage or utility easements one day may have to be moved at the owner's risk. This should be pointed out to prospective clients by the designers and an appropriate "Note" on the landscape plan should call attention to this important caveat.

      • Designers and owners are reminded that the Wynstone Golf Club has an interest in and the authority to review and approve and/or revise landscaping design on sites adjoining the course, within the 30' golf course easement.

      • Residents are requested to consult the Guidelines and to obtain Architectural Review Committee approval for additions and improvements to their landscapes as time goes by.

        
      The following list is in addition to the plant list referenced in the Architectural Review Guidelines:

      Trees

      Autumn Blaze Maple, Swamp White Oak, Black Tupelo
      Copper Beech ,White Paper Birch, Sargeant Crabapple

       

      Shrubs

      Hydrangea, False Spirea,  Mock Orange
      Shrubrose,  Diablo Nine Bark 
       

      Evergreen Shrubs

      Karen’s Azalea

      Ground Cover

      Laminum,  Wild Ginger,  Periwinkle
       

      Perrenials

      suggested – not limited to:

      Silvermound, Aster,  Shasta Daisy
      Tickweed , Coneflower , Blanket Flower
      Daylillies, Coralbells,  Hosta
      Wild Geranium, Bee Balm, Virginia Bluebells
      Black Eyed Susan, Russian Sage, Moonbeam
      Salvia, Sedum Joy

       

      Items to be noted as “less” hardy plants but still allowed:

      Silver Maple, White Ash, Green Ash, 
      Canadian Hemlock 
       

      Please keep in mind that Wynstone requires driveways to be paved and landscaping to be in place before certificates of occupancy are issued.  A Landscaping and Driveway Completion Deposit is required before ARC approval is granted. 
       
       
      The above are intended as guidelines for designers and owners, to use with their experience and creative ability in order to establish the Wynstone woodland look, free of artificial effects and unnatural ornamentation.
       

  • Outdoor Decorative Features
    • Addendum to the architectural review guidelines outdoor decorative features
       

      Driveway Entry Columns

      The following parameters will be used when reviewing driveway entry columns. Driveway entry columns are defined as columns at each side of the driveway near the roadway. (Driveway entry columns are not required.)  
       

      Location

      Columns cannot be located within the 20’ drainage and utility easement, when drainage swales are present. They should be placed a minimum of 2’ from the driveway edge to allow for landscaping. For balance, a column on each side of the driveway is required. Lighting is recommended to enhance the approach and identify the columns after sunset. Final location will be reviewed on a case by case basis. 
       

      Size

      Columns are to be a minimum 2’x2’ square. Total height will be reviewed on a case by case basis, but should not exceed 6’-0” in height. 
       

      Construction Materials

      Columns must be made of the same brick/stone/stucco material that is used on the main home. Limestone caps are preferred and recommended. 
       

      Landscaping

      It is recommended that the driveway columns have some plant material around them. Not more than 4” of the concrete foundation should show. Homeowners must submit a landscape plan detailing the location and construction of the columns. 
       

      Light Fixtures

      Light fixtures on top of columns are permissible. A picture of the fixture along with size, color, bulb wattage must be submitted with column plan. 
       

      Ornamental Items

      Items placed on top of columns, i.e., planters, statues, etc. will be reviewed on a case by case basis. A picture of any such item must be submitted. Regardless of height of any item, total overall of height of the column and item will be reviewed on a case by case basis. Attachments to columns will be reviewed on a case by case basis. This would include house numbers, name plates, lights, etc. 
       

      Entry Gates

      Gates attached to columns or between the columns are permitted. They must be submitted for approval. A picture of the iron work must be provided. 
       

      Fountains

      A fountain is defined as a devise or structure from which a stream of water springs. Fountains will be reviewed on a case by case basis. A picture with dimensions, i.e. total overall height, width, must be submitted. Installation of fountains must be landscaped appropriately. A site visit by the ARC is required.
       

      Statues

      A statue is defined as a form or likeness sculpted, modeled, carved or cast in material such as stone, clay, wood or bronze. All statues whether large or small will be reviewed on a case by case basis. A picture with dimensions, i.e., total overall heights, width, construction materials must be submitted. Placement of statues must compliment the homes architecture. Landscaping may be required. A site visit by the ARC is required.

  • Recreational Items
    • Addendum to the architectural review guidelines recreational items
       

      Portable or Fixed

      The general intention of this addendum is to create parameters for the installation and use of outdoor recreational equipment. Each item will be reviewed on a case by case basis.The term 'recreational items’ includes but is not limited to: Swing Sets, Trampolines, Skate Board Ramps, Basketball Hoops, Hot Tubs, etc.
       
      The Architectural Review Committee will be looking at the following items:
       

      Swing Sets/Play Sets

      Construction and Materials Used

      Swing sets should be constructed of wood. Metal swing sets will not be considered. Staining of wood should be natural in color. Plastic and cloth parts are to be limited to darker colors. Submittal of color and materials will be required.
         

      Location

      Placement of all swing sets will be reviewed after a site visit to the homesite by the ARC. Swing sets must be in the rear yard; no front or side yard. Items considered are views from neighboring lots, and views from the street, views from the golf course. Noise will also be considered. Homeowners must submit a site plan with a preferred location. After reviewing site conditions, landscape screening will be required. Location of the set will be considered on a case by case basis. A picture of the swing set must be included at the time of submittal. All equipment must be maintained in good condition. No flags or banners will be permitted on the swing set.
       

      Satellite Dishes

      Installation of all TV satellite dishes is reviewed on a case by case basis and have a maximum of 18” diameter. Installation of larger internet satellite dishes is discouraged due to the fact that DSL internet service is available in the community. Dishes installed at ground level may require landscape screening. A site visit by the ARC to determine the approved location is required.
       

      Skate Board Ramps

      Skate board ramps must be portable and must be stored in the garage when not in use. Use of this type items is limited to the area outside the Garage doors.
         

      Basketball Hoops

      Basketball hoops using clear backboards are permitted to be installed at the garage Door area. Portable basketball hoops are to be placed in the Garage Door area. Portable basketball hoops must remain upright at all times unless they are being stored and at such time should be out of view from the street and neighboring homes.
       

      Trampolines

      Trampolines must be maintained in good condition. Torn and hanging padding will not be allowed. Safety netting is permitted and is recommended as long as it is maintained.
        

      Location

      Placement of the trampoline will be reviewed after a site visit to the homesite by the ARC. Trampolines must be in the rear yard; no front or side yard. Items considered are views from neighboring lots, views from the street and views from the golf course. Noise will also be considered. Homeowners must submit a site plan with a preferred location. After reviewing site conditions, landscape screening may be required. A picture of the trampoline must be submitted at the time of submittal. Trampolines must be dismantled and stored during the months of November through March or when not used for long periods of time.
       

      Hot Tubs

      The term ‘hot tub’ is defined as an above the ground, self contained spa. A permit from the Village of North Barrington is required before installation.
       

      Construction Materials

      Hot tubs must be placed on a concrete slab or paver brick patio. Electrical hook ups must be done by a licensed electrician and per Village code. Hot tubs must have a rigid protective cover on when not being used.
       

      Location

      Placement of hot tubs will be reviewed after a site visit to the homesite by the ARC. Hot tubs must be in the rear yard; no front or side yard. Items considered are views from neighboring lots, views from the street and views from the golf course. Noise will also be considered. Homeowners must submit a site plan with a preferred location. After reviewing site conditions, landscape screening may be required.
  • Swimming Pools
    • Wynstone Swimming Pool Requirements

      Swimming Pool Plan requirements are similar in many respects to those listed for new home construction in the Architectural Review Guidelines. They include:

      • Submit three (3) copies of pool, site/grading, landscaping and hardscape plans for the Architectural Review Committee (ARC).

      • The pool plan should include an anti-vortex or anti-entrapment drain for the pool.

      • The swimming pool plans should include all construction design and details.

       
      The site plan must:

      • Include a detail and inclusion of a silt fence to prevent erosion and storm and soil runoff onto adjacent sites (and/or golf course), which must be in place for the site inspection before construction may begin.

      • Site plan must be drawn and signed by a professional engineer licensed in Illinois.

      • Show the location and T/F elevation of the home on the subject site and the homes on the two adjacent sites.

      • Be drawn to a scale of 1”=20’-0”. They should include building line setbacks, easements of record and fixed benchmark.

      • Show the existing and proposed topography, contours at one foot intervals, which must extend at least fifty feet beyond the property lines.

      • Show the proposed location of the pool, deck, fencing, pool equipment, landscape and hardscape in relation to the footprint and T/F elevation of the home on the subject??

      • Include the top of pool coping and deck elevations, sanitary sewer and water service paths, and their sizes and materials.

      • Show the T/F elevation of the homes on adjacent sites.

      • Include the location, size and style of the pool fence. A fence may not encircle the entire site – pool and deck areas only.

      • Show the path that construction equipment will use to access the pool site.

      • Designate where spoil and construction materials will be stored. Please note: excess excavated spoil must be removed from the site by the end of the day. Only enough for backfill may be retained.

      • Refer to Wynstone Landscaping Guidelines. Include a typical landscape plan, drawn to a scale of 1”=20’-0”. The pool equipment must be adequately screened from adjacent sites.

      • Include a detailed lighting plan if additional outdoor lighting is planned.

      • Include a current certificate of insurance from the general contractor on the job, showing general liability and workman’s compensation coverage.

      • A “spot survey” is required when the pool shell is in place and an “as-built” survey encompassing the entire site is required when the job is complete.

      • Also please refer to the General Rules for all Wynstone Contractors and Service Personnel for sub-contractors and suppliers.